Finance Assistant / Credit Controller


Finance Assistant / Credit Controller

Based in Manchester

We’re seeking an experienced Financial Assistant (Credit Controller) to cover maternity leave in our busy and friendly finance team. The role is hybrid, we aim to be as flexible and accommodating as possible in our working practices, you will be expected to work three days per week in the studio alongside your team.

Scope of the Job:

You will manage the sales ledger and the credit control process for the practice (we have 4 studios across the UK). This role reports to our Finance Manager, who is also based in the Manchester Studio and on-hand to provide support and guidance where needed.


  • Ownership of the credit control process, monitor customer balances and ensure issues are highlighted to management on a timely manner
  • Customer registration form completion & interrogation
  • Draft and issue sales invoices
  • Ownership of the billing process on project management system Rapport 3 for the above studios, ensuring that customers are invoiced on a timely manner
  • Understand fee draw-downs & agreements with customers and ensure these are correctly reflected in the billing process
  • Reconcile customer accounts on the accounting system & project management system
  • Supplier registration form completion
  • Purchase ledger data entry on Xero
  • Processing expenses
  • Assisting with month end
  • Assist the Finance Team with any requirements

Experience Required

  • Experience of debt recovery and credit control
  • Experience in the billing process & accounts reconciliation
  • Ideally but not essential Xero experience
  • Ideally but not essential experience of working in a professional service company (e.g. Engineers, architects, surveyors, consultants, lawyers, accountants)

Skills, Knowledge and Abilities of applicants should include:

  • Strong written and English speaking ability
  • Advanced IT Skills (Highly proficient in office)
  • Knowledge of accounting system (Xero ideal)
  • Ideally AAT part qualified or any other finance and accountancy related qualification
  • A precise attention to detail
  • Excellent organisation skills
  • Assertive and respectful
  • Able to prioritise and manage deadlines

About us:

We are structural and civil engineers with a passion and expertise in the design and delivery of high-quality buildings, public realm, and structures. Ultimately, our wish is that our work has a positive impact on the environment, which enables people to lead healthier and happier lives, working within the sensible limitations of the natural environment: building not destroying, exploring not exploiting, reusing not just using, listening and learning, creating a legacy.

An award-winning practice we are now 160-strong, based across four city centre studios: Manchester, London, Leeds and Glasgow. We are pleased to be working on some of the most prestigious and innovative projects in the UK. Our finance team play a crucial role in our success.

Our Values shape our everyday experience at Civic Engineering and embody the expectations we have of the contribution we all make to this unique company.

  • Be Collaborative
  • Be Curious
  • Be Helpful
  • Be Passionate
  • Be Ingenious

Join us and help us make a difference! Send your CV, or a quick note, to and we will be in touch.

Apply Now

Our process

We are always looking to recruit exceptional people who believe in being friendly and client-focused. We look for personal qualities such as creativity, approachability, enthusiasm and diligence and for team players who are willing to go the extra mile for our clients, collaborators and their colleagues!

We are an ‘Approved Employer’ for the ICE Training Scheme and offer structured and supportive training towards chartered engineer status with the ICE and / or IStructE for ambitious Civil / Structural Engineering graduates.

We always encourage direct applications for all our positions and rarely use recruitment agencies. CV’s sent through by agencies that we have not engaged with in advance of a position being advertised will not be considered via this route.

If you’d like to discuss any current or future job opportunities with us don’t hesitate to get in touch. Regardless of where you’re at in your career, we are always open to having a chat over a coffee. You can email your CV to us below. For details of our privacy policy click here

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