Senior Proposal Coordinator or Bid Manager

All Studios

Scope of the role

As a Senior Proposal Coordinator or Bid Manager you will drive the prequalification and tender submissions process. You will ideally be based in Glasgow and work across our other studios and teams to capture knowledge for bids. You will be part of the bidding team, responsible for managing the preparation, development and delivery of proposals – covering all opportunity stages.

Day-to-day task and expectations

Working alongside Bid/Proposal Managers on larger opportunities, and working independently on smaller opportunities and PQQs, you will manage proposals for prospective and existing clients.

Key responsibilities:

  • Research opportunities (monitoring procurement portals)
  • Implement the company proposal process
  • Agree and promote a clear proposal plan to drive the delivery of each submission (inc activities, programme, deliverables etc)
  • Contribute to milestone reviews in proposal development to maintain momentum
  • Develop persuasive bid content to meet client needs
  • Collaborate with relevant colleagues to generate value added content
  • Proof reading of submission content
  • Preparation of presentations and capability documents
  • Contribute to the knowledge library (such as CVs, case studies, boiler plate text) and undertake periodic reviews to ensure all content is up to date and applicable
  • Research and gather information for the inclusion within submissions
  • Assist with marketing tasks e.g. news stories, internal comms, website updates and event preparation
  • Travel across the practice
  • Ad-hoc admin assistance

Experience/Qualifications Required:

  • 3 or more years experience in a proposal role
  • Understanding of public and /or private sector procurement processes (inc frameworks, open competition tenders, design and build etc)
  • Proficiency in using InDesign and Office 365 suite
  • Association of Proposal Management Professional Membership and Qualification (desirable)
  • Wider prospect and proposal training – eg Shipley etc (desirable)
  • An understanding of the construction or engineering industry (desirable)


  • Excellent communication and interpersonal skills
  • Professional and able to work with integrity
  • Able to work effectively as part of a team
  • Ability to work on own initiative and prioritise workload
  • Meticulous approach to detail and quality
  • Good time management and organisation skills
  • Works well under pressure

Our Values:

  • Be Collaborative
  • Be Curious
  • Be Helpful
  • Be Passionate
  • Be Ingenious
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Our process

We are always looking to recruit exceptional people who believe in being friendly and client-focused. We look for personal qualities such as creativity, approachability, enthusiasm and diligence and for team players who are willing to go the extra mile for our clients, collaborators and their colleagues!

We are an ‘Approved Employer’ for the ICE Training Scheme and offer structured and supportive training towards chartered engineer status with the ICE and / or IStructE for ambitious Civil / Structural Engineering graduates.

We always encourage direct applications for all our positions and rarely use recruitment agencies. CV’s sent through by agencies that we have not engaged with in advance of a position being advertised will not be considered via this route.

If you’d like to discuss any current or future job opportunities with us don’t hesitate to get in touch. Regardless of where you’re at in your career, we are always open to having a chat over a coffee. You can email your CV to us below. For details of our privacy policy click here