What information do we collect about you?
How do we use this information?
We may use the information we collect for;
We may, if necessary, disclose your personal information to appropriate agents, consultants and sub-contractors who assist us in running our business and who are subject to appropriate security and confidentiality obligations.
Civic Engineers do not share your information for marketing purposes with any third parties.
Civic Engineers would like to send you information and updates about our events, our activity and services we provide that may be of interest to you, from time to time. You have the right to stop receiving our updates at any time and request the removal of your personally identifying information from our systems. Should you no longer wish to be contacted for marketing purposes you can unsubscribe here or contact us at the address below;
The content of this email is confidential and intended for the recipient specified in message only. It is strictly forbidden to share any part of this message with any third party, without a written consent of the sender. If you received this message by mistake, please reply to this message and follow with its deletion, so that we can ensure such a mistake does not occur in the future.
This message has been sent as a part of discussion between the sender and the addressee whose name is specified. Should you receive this message by mistake, we would be most grateful if you informed us that the message has been sent to you. In this case, we also ask that you delete this message from your mailbox, and do not forward it or any part of it to anyone else. Thank you for your cooperation and understanding.
Civic Engineers puts the security of the client at a high priority. Therefore, we have put efforts into ensuring that the message is error and virus-free. Unfortunately, full security of the email cannot be ensured as, despite our efforts, the data included in emails could be infected, intercepted, or corrupted. Therefore, the recipient should check the email for threats with proper software, as the sender does not accept liability for any damage inflicted by viewing the content of this email.
As part of the recruitment process, Civic Engineers collects and processes personal data relating to job applicants. Civic Engineers is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
What information does Civic Engineers collect?
Civic Engineers collects a range of information about you. This includes:
Civic Engineers collects this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment including online tests.
Civic Engineers will also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks. Civic Engineers will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.
Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
Why does Civic Engineers process personal data?
Civic Engineers needs to process data to take steps at your request prior to entering into a contract with you. It also needs to process your data to enter into a contract with you.
In some cases, Civic Engineers needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant’s eligibility to work in the UK before employment starts.
Civic Engineers has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows Civic Engineers to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. Civic Engineers may also need to process data from job applicants to respond to and defend against legal claims.
Civic Engineers processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.
We also process other special categories of data, such as information about ethnic origin, health or religion or belief, this is for equal opportunities monitoring purposes.
If your application is unsuccessful, Civic Engineers will keep your personal data on file in case there are future employment opportunities for which you may be suited. Civic Engineers will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.
Who has access to data?
Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.
The organisation will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. Civic Engineers will then share your data with [former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks].
Civic Engineers will not transfer your data outside the European Economic Area.
How does Civic Engineers protect data?
Civic Engineers takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
For how long does Civic Engineers keep data?
If your application for employment is unsuccessful, Civic Engineers will hold your data on file for 6 months after the end of the relevant recruitment process. If you agree to allow Civic Engineers to keep your personal data on file, Civic Engineers will hold your data on file for a further 6 months for consideration for future employment opportunities. At the end of that period or once you withdraw your consent, Civic Engineers will either delete or destroy your data or contact you again to discuss retention.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.
As a data subject, you have a number of rights. You can:
If you would like to exercise any of these rights, please contact firstname.lastname@example.org
If you believe that Civic Engineers has not complied with your data protection rights, you can complain to the Information Commissioner.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to Civic Engineers during the recruitment process. However, if you do not provide the information, Civic Engineers may not be able to process your application properly or at all.
You have the right to request a copy of the information that we hold about you – please email or write to us at the address below if you would like a copy of some or all of the personal information stored by us.
We want to ensure that your personal information is accurate and up to date. Please do not hesitate to ask us to correct or remove any information you think is inaccurate by contacting us at the address below.
We are committed to ensuring that your information is secure and will take appropriate measures to keep your information confidential and secure in accordance with our internal procedures and industry best practices covering the storage, access and disclosure of information.
Please note that email and other internet communications should not be considered secure. If you choose to send any confidential information to us by such means you do so at your own risk with the knowledge that a third party may intercept this information before it gets to us and we do not accept any responsibility for the security or integrity of such information.
This policy was last updated on Monday 21st May 2018. Any changes or updates will be placed on this website page.
Data Protection Controller, Civic Engineers Ltd
Carver’s Warehouse, 77 Dale St, Manchester, M1 2HG
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